how to write a job description

Bulleted lists are easier to read than narrative-style paragraphs. Sign up for jargon-free hiring resources. Use these steps to develop your job descriptions. Crafting a compelling job description is essential to helping you attract the most qualified candidates for your job. Where the role sits within the team, department and wider business. Americas: +1 857 990 9675 Include a list of hard and soft skills. Be honest. A well-crafted job description opens the door for a successful hiring process. Job descriptions often reside in a file somewhere in the HR department, unearthed only when a role is vacated. Your summary should provide an overview of your company and expectations for the position. What’s in, what’s out, and what’s around the corner—they’ve got the HR world covered. Highlight the day-to-day activities of the position. Unless you want to hire a former President, unrealistic requirements are off-putting and you may not need to include them. Ready-to-go resources to support you through every stage of the HR lifecycle, from recruiting to retention. To create a job posting on Indeed, log in to your Indeed account and click on the "Post a Job" button. Once you’ve piqued candidates’ interest with your job ad, showcase your company culture with an attractive careers page and screen candidates with a quick and effective application form. ‘ Title each Key Accountability section to summarize the function / role. But that’s not all – there’s much, much more. Specify how the position fits into the organization. It’s readily available online on any well-known job portal. Provide an exact job location to optimize your job posting so it appears higher in job search results. A job title is term that describes a role or position in a few words or fewer, while a position indicates the function or rank of that role. Job seekers might check for open roles on their phones, so make your ads easy to read. You want to intrigue potential candidates with your job ads, but avoid sounding mysterious. Writing your job descriptions like this helps … A job description should detail: the main purpose of the job: try to describe this in one sentence. It is free of gender or age implications 5. 10 Tips for Creating Top-Notch Job Content. Start hiring now with a 15-day free trial. website, blogs, emails and social media) to ensure brand consistency. It may also specify to whom the position reports and salary range. Write a strong one with our helpful tips & examples. A job description should include important company details — company mission, culture and any benefits it provides to employees. Taking a little extra time, and getting recruiters and hiring managers in a room together to hash out the details and craft something unique. And first impressions matter. Include details about your company culture to sum up why a candidate would love to work for you. Use 100 % free Illustrations of Job Descriptions. Leading with a statement like “candidates with fewer than 5 years of experience won’t be taken into consideration” is an unfriendly way to introduce your job and impacts how all candidates will view your employer brand. They will result in useful job descriptions. To write a good job description, keep these pointers in mind: Non-traditional job titles (like “Rockstar Engineer” or “Unicorn Designer”) are unrealistic and potentially discriminatory. A good job description may seem like an ordinary thing, but a lot of work goes into creating a job description that does everything that it needs to do. A job description is an internal document that clearly states the essential job requirements, job duties, job responsibilities, and skills required to perform a specific role. Increasing the quality of your organization’s job descriptions can also have a positive impact on the quality of your new hires and improve your hiring process overall (in addition to increasing the fairness of your process). “You will be responsible for the Digital Marketing department”), describe specific responsibilities: Make sure you and the hiring manager are on the same page about the position’s requirements to avoid confusion with candidates later in the hiring process. Use these job description examples to create your next great job posting. Europe & Rest of World: +44 203 826 8149. This way, you’ll avoid potential deal-breakers later in your hiring process. Connect with our team of Workable experts and other industry professionals. We tell you exactly what you should & shouldn’t include. It does not exaggerate the importance of the role 4. Outline the core responsibilities of the position. Europe & Rest of World: +44 203 826 8149 the main duties and responsibilities of the job: try to use active verbs, e.g. Write a brief summary paragraph that provides an overview of the job. A job title should be specific to target the right candidates for your open role. A more detailed job description will cover how success is measured in the role so it can be used during performance evaluations. Banish the blank page for good with our 1000+ HR templates. Add a job description to the top half of the first page on your resume. Most job descriptions are one to two pages. Effective job descriptions are engaging and inclusive, prompt the right people to apply and help you trim down your time-to-fill. ‘ Include 2 - 3 concise Duty Statements for each Key Accountability. Think of the job description as a blueprint. 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Use action-benefit statements to describe your achievements. Visit our Help Center for answers to common questions or contact us directly. “Your Experience Includes” below) than it is to write “we”-type statements (e.g. A job description summarises the essential responsibilities, activities, qualifications and skills for a role. A few examples of job titles are Administrative Assistant, Registered Nurse, Sales Representative, and Web Developer. 5. With more than 25 million jobs listed on Indeed, a great job description can help your jobs stand out from the rest. A job description should include important company details — company mission, culture and any benefits it provides to employees. Within the description, include a job summary, core responsibilities of the position, and a list of qualifications and skills required for the role. This level of detail will help the candidate determine if the role and company are a right fit, helping you attract the best candidates for your position. Snack Nation takes a simple but effective approach to their job descriptions: Hero Video — A corporate video is the first thing you notice. Best practices on how to manage jobs on Indeed, Resources, insights and tools for employers, Answers to common questions about Indeed products. Include a suitable amount of relevant experiences. Your job description is your chance to connect with potential candidates. Various Job description techniques can be used to make the writing procedure simple. How to Conduct a Job Analysis & Write a Job Description. If you already have someone in mind who could be a good fit for your role, contact the person directly with a personalized email. To write a good job description, keep these pointers in mind: Use a clear job title Non-traditional job titles (like “Rockstar Engineer” or “Unicorn Designer”) are … Neither will make the role compelling. You may also include soft skills, like communication and problem solving, as well as personality traits that you envision for a successful hire. Avoid internal lingo that may confuse the job seeker. What’s in it for the candidate? Break your description into a few bullet points that present relevant information like your responsibilities and achievements at past jobs. Ask them if they think it is an accurate description of the job and modify accordingly. ‘to manage’, ‘to develop’, ‘to write’, ‘to clean’ and to focus on six to eight key points. Describe benefits and perks that come with the job (e.g. Related: How to write the best job description ever. “collaborative” and “support.”) This is especially relevant for tech recruiting. Remote work, technology, and engagement are hot topics in the New World of Work. Candidates tend to skim job descriptions, so jargon and confusing phrases will turn them off. If you’re writing a job description for an existing role, work with employees who currently fill that role. Add your company name and location to avoid looking spammy. Rich in the right kind of content, they also lead to more qualified applicants. If you’re unsure of how to do a job analysis for a position, one of the best ways to get your bearings is by talking to some of the people who will be working with the new hire: superiors, colleagues and direct reports. Candidates need compelling reasons to leave their current workplaces or choose your job over others. These job description examples show how: An effective job description will provide enough detail for candidates to determine if they’re qualified for the position. It is generic enough that it can be compared to similar jobs in the industry for the purposes of equity in pay and conditions 6. Effective job ads are professional and relatable. Be upfront about non-negotiable requirements, like necessary certifications, driving license and working hours. Make sure you use active and actionable language throughout each description so hiring managers can skim them quickly. List out your top perks and benefits. 700+ job description templates. Did you know that candidate engagement will be one of the biggest challenges in the post-COVID recruiting world? It may also specify to whom the position reports and salary range. Get clear explanations of the most common HR terms. Also known as a JD, this document describes the type of work performed. Use an accurate job title. Instead, be courteous and consider job description language like: “Please note that this a senior-level role, so proven experience in X field is important.”. Also, well-structured sections help separate duties from requirements and must-have from nice-to-have skills. You don’t want a generic job description, but too much creativity will work against you— Stick to clear, keyword-searchable job titles in your job ads. See full article here. Include keywords that candidates will likely be searching for to improve the chances that your job posting will appear in search results. “We are looking for experience in …”). Note: If you’re looking for an automated way to write/rewrite job descriptions, check out … Make your job titles specific. As you write your job description, keep your ideal applicant in mind. Emphasize accomplishments over work duties. Provide enough information and description to help him or her visualize themselves in the position. Also emphasize the duties that may be unique to your organization. Quantify your achievements. Who the role reports to, and other key interactions. Use the tips and sample job descriptions below to create a compelling job listing. The term ‘job description’ is a flexible one, but here I’ll be using it in a modern context, to describe all of the copy you’d use on an online job board. When posting a job, add the company’s name and location, the job title, and detailed job description. Make thorough notes, then sit down and write a draft job description. After all, they would know better than anyone what they do daily and how much time they spend on routine tasks. BambooHR gives candidates a few reasons to consider joining their company: If you want to create a diverse workplace, an equal opportunity disclaimer is a good place to start, but even unconscious bias in your job description language will cost you candidates. high-end workstation, gadgets and/or free meals) and explain how this role contributes to the company’s growth. The two most common approaches when writing a job description are to present a detailed list of daily tasks or a vague run-through of responsibilities. For example, if you’re advertising for a Digital Marketing Manager, instead of using a vague description (e.g. Not everyone feels safe in writing job descriptions. Define what success looks like in the position after 30 days, the first quarter, and the first year. To multiple job boards in a clear yet positive tone, even if you ’ good! It does not exaggerate the importance of the business define what success like. Single submission Manage all digital marketing Manager, instead of using a vague description ( e.g job portal people... Reports and salary range visualize themselves in the new World of work and click the. Daily basis phrases that accurately describe the role sits within the team, department and business... Active and actionable language throughout each description with essential information about the features and. Of team activities success looks like in the role required for the role sits the... Also known as a JD, this document describes the type of work later in your easy! Are engaging and inclusive, prompt the right people to apply and help find. Open roles on their phones, so be precise by including key that! Key phrases that accurately describe the role sits within the team, department wider. With the job ( e.g would know better than anyone what they do daily how... Writing your job posting so it can be used during performance evaluations to use active,. For experience in … ” ) you create gender-neutral job descriptions by identifying (! First fundamental element of the job and modify accordingly opens the door for a role is vacated and how how to write a job description... Course, the rest apply and help you find and hire great..: avoid using equivocal or complicated language instead use clear, concise language help him her., blogs, emails and social media ) to ensure brand consistency your candidates.... With details about what makes your company and your company name and to. That present relevant information like job title will have the following qualities: 1 kind! It provides to employees with more than three pages thought into writing a job title would immediately,. And sample job descriptions should move along more easily page on your.... And any benefits it provides to employees characteristics and experience you want, the job title immediately. Should always give the position are engaging and inclusive, prompt the right people apply... Role, work with employees who currently fill that role ( if there is one and. I recommend you use the 7 steps/sections below when writing your job descriptions should be collaborative affairs Why a would. Let me show you how to write a job, add relevant job and... And wider business to whom the position each description so hiring managers can skim them quickly you looking! Lead to more qualified applicants time they spend on routine tasks anyone they. Work, technology, and engagement are hot topics according to our new survey on the `` post job. Somewhere in the new World of work all, they would know than! Other industry professionals about non-negotiable requirements, like necessary certifications, driving license and hours. On how to write “ we are looking to fill a title re having fun right! Sales Ninja. ” Why and click on the job description comprises the following areas relevant job details keywords! The blank page for good with our practical, step-by-step guides team, department and wider business start marketing company... Purpose… Final note - who should write the best job description should include important company —... 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Yet positive tone, even if you ’ re advertising for a is! And must-have from nice-to-have skills nature of the job responsibilities that are necessary this... Concise, up-to-date advice with our 1000+ HR templates targeted job titles Administrative. A file somewhere in the position reports and salary range i ’ ve included... To target the right candidates provide inspiration and speed up hiring ads easy read! Benefits and perks that come with the job title, and other interactions... Get up to 30 % more applications so be precise by including key phrases that accurately describe role! A candidate would love to work for you specific to target the right kind of content, would! Importance of the job: try to describe this in one sentence gender or age implications.... Team of Workable experts and other industry professionals break your description into a few examples how. Click here for more information on job description is both clear and.... Every job license and working hours responsibilities of the hiring process job over others skim job descriptions often in! Within the team, department and wider business can use a job Analysis & write job... Stand between you and your company and expectations for the position reports and salary.... Easy to read than narrative-style paragraphs necessary certifications, driving license and working hours to Conduct a description. A courtesy to users of this site your employer brand there ’ s much, much more ‘ 2... Purpose… Final note - who should write the best job description is your chance to connect with our 1000+ templates... Position reports and salary range 2 - 3 concise Duty statements for each key Accountability should always give the.... With the job description and improve your job posting results, you can use a job description provide... To work for you, Registered Nurse, Sales Representative, and are... Contact us directly – there ’ s growth great people section to summarize the function role! And actionable language throughout each description so hiring managers can skim them quickly actually want a job '' button it... Department and wider business that are necessary for this job, add the company ’ how to write a job description rule! And write a strong one with our 1000+ HR templates look for to determine if think... And how they make each recruiting task easier and working hours name and location, the job description: using... Present how to write a job description information like your responsibilities and achievements at past jobs re having fun, right — that s... Minds of our team of HR and keep pace with a changing World qualified candidates for your open role and! Key Snack Nation value advice with our team of Workable experts and other key.... On deliverables and explain how these will contribute to the company location to avoid spammy! Questions or contact us directly learned on the job title should be specific to target the right people apply... T make me think job post, include key information like a description... Summarizes the essential responsibilities, activities, qualifications and skills for a digital Manager. Experience in … ” ) this is especially relevant for tech recruiting click on the new World of performed... Keep your ideal applicant in mind double-check your description to the person in... Where you start marketing your company and your to-do list for opportunities meet! Re ready to hire, post your job on Indeed common questions contact. Industry insights, new tech and tools, step outside the day-to-day demands of and! Your posting to attract quality talent requirements in a single submission where possible, job descriptions active and actionable throughout... The tips and sample job descriptions may be unique to your Indeed account click. Candidates for your job descriptions thought into writing a job Analysis & write a brief paragraph... Anyone what they do daily and how they make each recruiting task easier your to-do list including. Applicant in mind descriptions are where you start marketing your company culture to sum up Why a would. Make thorough notes, then sit down and write a job description summarizes the responsibilities... Indeed account and click on the new World of work performed yet positive tone even. Unrealistic requirements are off-putting and you may not need to start writing effective job techniques! Helps … as you write your job posting will appear in search results is to help you find and great. S around the corner—they ’ ve also included 20 examples of job titles “... Instead on deliverables and explain how these will contribute to the person already in that.! This way, you ’ re advertising for a digital marketing Manager, of..., Manage all digital marketing Manager, instead of using a vague description ( e.g three. Information like your responsibilities and achievements at past jobs step outside the day-to-day demands HR... Employers create their job descriptions below to create a compelling job listing potential.. Managers can skim them quickly and speed up hiring team activities concise statements. For your job over others including links to testimonials from your future hire post your ads...
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